www.bizinfoportal.co.uk/2021/02/12/advantages-of-a-business-information-portal/
As a business, you deal with personal information about your customers and employees. You are legally required to protect that data and ensure it is used properly. However, it is not always easy to determine what is considered to be personal information.
It is important to know that the definition of personal information varies depending on the legal jurisdiction and country of origin. In general, personal information is any information that can be used to identify an individual. This includes information like the name of the person, their email address or phone number, as well as any other information that can be linked to an individual and make them identifiable like their date of birth and mother’s maiden name. biometric data including passport and visa details, credit card information, and other sensitive employment information (e.g. Performance ratings and the records of disciplinary proceedings).
The information should be able to be identified by others. If it is difficult for other people to recognize the information, then it isn’t considered to be personal. This is referred to as the “practicability” test.
The final stage in determining whether something is personal is that it must be related to a real, identifiable person. This does not apply to business information, such as invoices or orders.
Sensitive personal information can be extremely harmful if stolen, lost or disclosed without authorization. It is vital to train employees about the importance of protecting sensitive PII. It is also important to make steps to secure the information even when it’s not in use, such as by logging off unattended computers and eliminating paper records. It is also crucial to periodically review the PII stored within your system and restrict access to those who have a business need to perform this.