A data room provides an unsecure environment to share confidential business documents with investors, partners, and other stakeholders. It offers features such as auditing, watermarking and granular access control settings. When choosing a data room vendor, take note of the kinds of Find Out More security the solution offers and if it can support the files that your team is using.
Furthermore, some companies offer additional safety perks such as auto-indexing and fence views. Also, look for a solution that permits you to synchronize the contents of your desktop, FTP or other storage devices to the data room for speedy and easy arrangement. Additionally, find out if a data room offers an international search engine as well as OCR for searching text within PDF and images documents.
It is important to find out which service provider can remove certain parts of the document or even the entire document. This feature can help secure your personal information by removing all personal information from PDFs and images.
The best VDR providers offer comprehensive analytics and reports that help you monitor the activities of your virtual data room. Choose a vendor that can track automatically every upload, download and views as well as let you create customizable reports based on the activities.
Another feature to look for is a free trial that lets you test advanced capabilities like data uploading, innovative security and collaboration features, without the need for an upfront commitment. iDeals offers a free 30-day trial that includes unlimited preparation time, 2 admins 500 MB of storage, file encryption, dynamic watermarking and basic digital rights management system.