Board meetings online are an excellent method directors to be part of the decision-making process without having to travel. However, like any other type of meeting, there are some problems that could make the online experience less productive than meetings in person. For example, internet connections can become slow or devices may be able to reboot at inconvenient times. But, by following the best practices to facilitate efficient virtual meetings, you can guarantee smooth workflow and a high level https://www.yourboardmeeting.org of engagement of the board members.
A clear agenda is the first step towards the success of an online meeting. A clear agenda, with each topic clearly defined, will boost efficiency and keep the meetings on schedule. The agenda should be sent out to attendees one week before the meeting, so they can examine it and provide feedback. This will give attendees the opportunity to write questions or conduct research prior to the meeting.
During the actual meeting, the chair must be attentive to everyone. This will prevent one person from dominating the discussion. All attendees must also utilize a microphone and speak clearly. The chair should also be aware of those who have difficulty using the technology and encourage them to speak up. Additionally, the chair should not rely on slides for presenting information during the meeting. Slides can be distracting, and often consume too much time to read.
After the meeting has ended, the chair should be sure to record the minutes of the event and store them to be able to refer to them in the future. The minutes should be as complete as possible, but should not include any personal opinions or discussions that aren’t relevant to the issue at hand.