The most effective solutions for board portals are safe and easy to use, offering features that enhance the governance of meetings at every stage of the meeting process, from preparation, through the actual conduct of meetings, and finally, the implementation of resolutions. These features are crucial for private boards, which make important decisions that determine the future of their business. They are also crucial for public boards that have to be in compliance with strict government regulations.
The most crucial feature of any board portal is the security of board-level documents – including documents, emails such as notes, comments and discussions -from any device, at any time and from any location. Find a solution that comes with certified physical storage, advanced disaster recovery systems, and customer-managed encrypted. Check that the solution you choose permits documents to be permanently removed which means they can’t be recovered from backup files or other sources.
In addition to security, the best portals are easy to use and provide a range of integrations. Some portals are cloud-based while others can be used on premises. Make sure to verify how the software handles remote and hybrid meetings. Look for tools to help directors keep track of their responsibilities between meetings, including task tracking, eSignatures and approvals, as well as meeting schedules and reminders.
Many providers offer a trial period so that you can test out their website before committing to any purchase. This is a great chance to test features, pricing and speak with other users more tips here and references. You can also learn about the product roadmap of the provider and how it will evolve in the future to ensure that its software is aligned with the best governance practices.