During board meetings top-tier leaders gather to discuss and debate issues that are important to their organizations. These discussions have a direct impact on the direction of the company from investor confidence to public opinion. This is why it’s vital for directors of boards to increase the effectiveness and efficiency of their meetings. This article gives suggestions on how to conduct board meetings in a manner that promotes productive and lively discussions.
Start by welcoming and introducing each board member particularly if they’re new to the meeting. This will help establish an open and collaborative boardroom, encourage participation, and assist in establishing good boardroom etiquette.
Begin and conclude the meeting at the right time, which is a sign of respect for other directors and discourages tardiness. This is especially important when meeting via a virtual platform, where board portal time managing can be a challenge.
Avoid spending time on routine or irrelevant items, such a voting and committee reports. Instead, limit these items to 25 percent of the meeting and make the most of your time to discuss strategy and other important issues.
Make clear the manner in which decisions will be taken at the meeting (consensus voting or another method). This ensures that all board members know the decision-making process and participate in meaningful discussions.
Get feedback from your board members about their satisfaction with how you conduct board meetings. You can do this by conducting informal conversations, or using surveys and polling tools. For example, you might inquire about whether the structure of the meeting and content permit for deep discussion or ask them evaluate the various qualities of a meeting on the basis of a numerical scale.